Supply Planner

Umhlanga Support Office

Purpose of the Role:

• To plan, source and manage the supply of stock required by assigned operational sites.

• To maintain effective stock availability through better forecasting, additional suppliers, better order execution and stock management.

Key Responsibilities:

• Forecast Process Management

  • Analyse the input from the operational site team on their stock request.

  • Create the weekly stock consumption forecast for an agreed horizon, using the site request, planned events, logistics lead times and history as inputs and consumption.

  • Communicate with department heads regarding the forecast on a monthly basis.

  • Ensure both the site operational team and the corporate office supply chain team work off one set of numbers as the forecast gets actioned.

  • Work with Finance to enable a “cash up” of the forecast (if required).

• Planning

  • Create a weekly call off schedule per supplier and communicate this schedule with suppliers to ensure early warning of supply constraints.

  • Get input from the operational sites on weekly stock take results.

  • Calculate the weekly stock position for the agreed horizon, communicating any shortages or overstock positions to both the site operational team and the supply chain corporate office team.

  • Implement contingency measures when deviation to the stock targets are predicted, including switching on alternative sourcing, agreeing with the site on deviations to consumption forecast and expediting logistics arrangements.

• Buying

  • Ensure clarity of all site requisition inputs into the forecast.

  • Identify and select the vendor to procure stock, informed by the buying mix of price, quantity, quality and delivery date using the Master Price List (“MPL”) as a key source of information.

  • Process the order on SAP and ensure all relevant parties have access to the order information.

  • Expedite orders and resolve purchasing problems between functional management and the suppliers.

  • Monitor price increases and communicate changes as necessary.

  • Negotiate all terms and conditions for non-contract products and services, in line with the Business operating procedures, ensuring the best total acquisition costs.

• QHSE Assurance

  • Ensure suppliers and, where necessary, services and products are sourced according to all SHEQ policies, including all inspections and audits for QHSE requirements as necessary.

• Administration

  • Ensure the necessary supplier information is correctly and promptly loaded onto SAP.

  • Ensure the MPL is accurately and timeously updated with all price information.

    Ensure all suppliers terms and conditions are updated in the relevant supplier agreement and authorised by the Supply Chain Manager.

Required Knowledge and Qualifications:

• Degree/ Diploma/ Certificate in Supply Chain/Procurement/Commerce or related field

• Minimum of 5 years’ experience in FMCG planning or procurement environment

• Drivers licence

• Willing to travel.

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