Procurement Manager

Zambia

Purpose of the Role:

To develop and institutionalise a 1-3 year sourcing and vendor management strategy for both operational and capex procurement with Support office Sourcing Managers
To set up sourcing and service level agreements for all new operational and capex stock suppliers.
To ensure market competitiveness between suppliers.
To manage contract adherence and tender processes.
To drive sustainability, SHREQ objectives across the supplier base.
To manage supplier reliability to the point of IFS warehouse or site delivery.
To drive increased contract coverage and spend across the Group and across the categories.
To manage the stock availability at the various operational sites through planning, call off and management of the stock from point of source to point of consumption.
To increase supply chain reliability and cost effectiveness through better forecasting, planning, order execution and stock management.
To manage the procurement of stock against agreed strategic and operational targets and approve all orders.
To manage the operational switch on of new sites, including setting up a regular supply network.
To ensure compliance with all QHSE and corporate governance SOPs from the team.
To lead the supply planning team and hold them accountable for stock availability on site, at the right cost and quality.
Introduce new Local Content suppliers, setup trade within the requirmens of HSE and Trade rules (payment terms, quality , fairness etc)

Key Responsibilities:

Sourcing and Vendor Management Strategy Development

Work with Group Procurement Manager to develop and institutionalise a 1-3 year sourcing and vendor management strategy and translate this into action items.
Work closely with national Group cross-functional management teams (production and camp managers as well as head Operations managers) to ensure the delivery of an integrated supply chain benefit.
Analyse industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply and exploit emerging opportunities that benefit the Group.
Develop a negotiation and contracting strategy that delivers against business objectives and achieves sustainable relationships with suppliers.
Identify strategic suppliers and develop the relationship from transactional to partnership status.
Identify critical supply lines and develop contingency sourcing options, partners for solutions, products and services.
Work with Group Procurement Manager to Identify metrics, tools, and processes to optimize sourcing and supplier activities and efficiencies and work collaboratively with Business managers to prioritize and drive implementation.

Sourcing Agreements Setup

Ensure 95%+ of operational sourcing is achieved through suppliers with sourcing agreements.
Monitor and correct non-adherence to sourcing agreements.
Develop preferred supplier status for capex suppliers as per a standard BOQ for site establishment.
Participate in the development of specifications for equipment, products, services or substitute materials. Drive the negotiation and maintenance of national contracts that are commercially sound and provide optimum protection of Group assets.
Manage and provide support in fostering key supplier relationships to create short-term and long-term value for the Group.
Monitor and report on supplier performance against agreed criteria and take appropriate action for non-compliance and non-performance.

Market Competitiveness

Drive the analysis of in-country industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply and exploit emerging opportunities that benefit the Group.
Work with Group Procurement Manager to Conduct regular total cost analyses (how much does it cost to provide those goods or services) across the categories and make focused recommendations when the mandates around value and costs are not being met.
Drive the categorisation of supply (goods and services) and manage the categories against performance indicators.
Renegotiate, renew and discontinue supplier contracts.
Ensure supplier base depth for multi-supplier matrices for majority of reoccurring procurement.
Execute tenders in market place for key spend categories every 12 months.
Assist with procurement procedures in Logistics team to ensure process adherence in testing for market competitiveness.
Manage and measure real savings and the drivers of savings/cost changes through the procurement function.

Contract and Tender Management

Review and approve a comprehensive list of suppliers for bid processes developed by analysing the industry to understand trends and competitive positioning in order to ensure system activation of the best possible supply base.
Monitor, measure and deliver on KPI’s in terms of contracts and service level agreements for both operational and capex suppliers.

Information and Data Management and Reporting

Ensure supplier information is available to enable access to reliable data and reporting for trend analysis, decision making
Consolidate and report management information relating to spend patterns, vendor performance, database coverage etc. on a monthly basis to inform business decisions.

HSEQ and Sustainability Management

Manage all documentation relevant to quality assurance and conformance within the supplier base.
Update and maintain the approved supplier list for the Group.
Support internal and external audit processes and provide any necessary documentation.
Ensure that the Business implements all legislative standards and action is taken where there are areas of non-compliance.
Measure and manage sustainability practices within area of responsibility and ensure contracts and service level agreements support environmental and green practices.
Conduct HSEQ compliance assessments on supplier premises.
Influence suppliers’ production processes, technology decisions and policies in ways that are mutually beneficial and sustainable for both organisations.
Drive sustainability, risk, and compliance and BBBEE objectives.

Financial Management

Drive the management of external supplier relationships and contracts in collaboration with the regional and national management teams to ensure agreed service levels are met.
Ensure price tracking and trending are undertaken as part of market research on a regular basis.

Qualifications and Experience:

IdeallyUndergraduate degree in commerce, management, supply chain management or a related field.
Minimum of 5 years’ experience within a sourcing or purchasing and commercial management environment.
Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement, particularly within the specific category.
Valid drivers' licence.

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Procurement Manager

Zambia

Purpose of the Role:

To develop and institutionalise a 1-3 year sourcing and vendor management strategy for both operational and capex procurement with Support office Sourcing Managers

To set up sourcing and service level agreements for all new operational and capex stock suppliers.

To ensure market competitiveness between suppliers.

To manage contract adherence and tender processes.

To drive sustainability, SHREQ objectives across the supplier base.

To manage supplier reliability to the point of IFS warehouse or site delivery.

To drive increased contract coverage and spend across the Group and across the categories.

To manage the stock availability at the various operational sites through planning, call off and management of the stock from point of source to point of consumption.

To increase supply chain reliability and cost effectiveness through better forecasting, planning, order execution and stock management.

To manage the procurement of stock against agreed strategic and operational targets and approve all orders.

To manage the operational switch on of new sites, including setting up a regular supply network.

To ensure compliance with all QHSE and corporate governance SOPs from the team.

To lead the supply planning team and hold them accountable for stock availability on site, at the right cost and quality.

Introduce new Local Content suppliers, setup trade within the requirmens of HSE and Trade rules (payment terms, quality , fairness etc)

Key Responsibilities:

Sourcing and Vendor Management Strategy Development

Work with Group Procurement Manager to develop and institutionalise a 1-3 year sourcing and vendor management strategy and translate this into action items.

Work closely with national Group cross-functional management teams (production and camp managers as well as head Operations managers) to ensure the delivery of an integrated supply chain benefit.

Analyse industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply and exploit emerging opportunities that benefit the Group.

Develop a negotiation and contracting strategy that delivers against business objectives and achieves sustainable relationships with suppliers.

Identify strategic suppliers and develop the relationship from transactional to partnership status.

Identify critical supply lines and develop contingency sourcing options, partners for solutions, products and services.

Work with Group Procurement Manager to Identify metrics, tools, and processes to optimize sourcing and supplier activities and efficiencies and work collaboratively with Business managers to prioritize and drive implementation.

Sourcing Agreements Setup

Ensure 95%+ of operational sourcing is achieved through suppliers with sourcing agreements.

Monitor and correct non-adherence to sourcing agreements.

Develop preferred supplier status for capex suppliers as per a standard BOQ for site establishment.

Participate in the development of specifications for equipment, products, services or substitute materials. Drive the negotiation and maintenance of national contracts that are commercially sound and provide optimum protection of Group assets.

Manage and provide support in fostering key supplier relationships to create short-term and long-term value for the Group.

Monitor and report on supplier performance against agreed criteria and take appropriate action for non-compliance and non-performance.

Market Competitiveness

Drive the analysis of in-country industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply and exploit emerging opportunities that benefit the Group.

Work with Group Procurement Manager to Conduct regular total cost analyses (how much does it cost to provide those goods or services) across the categories and make focused recommendations when the mandates around value and costs are not being met.

Drive the categorisation of supply (goods and services) and manage the categories against performance indicators.

Renegotiate, renew and discontinue supplier contracts.

Ensure supplier base depth for multi-supplier matrices for majority of reoccurring procurement.

Execute tenders in market place for key spend categories every 12 months.

Assist with procurement procedures in Logistics team to ensure process adherence in testing for market competitiveness.

Manage and measure real savings and the drivers of savings/cost changes through the procurement function.

Contract and Tender Management

Review and approve a comprehensive list of suppliers for bid processes developed by analysing the industry to understand trends and competitive positioning in order to ensure system activation of the best possible supply base.

Monitor, measure and deliver on KPI’s in terms of contracts and service level agreements for both operational and capex suppliers.

Information and Data Management and Reporting

Ensure supplier information is available to enable access to reliable data and reporting for trend analysis, decision making

Consolidate and report management information relating to spend patterns, vendor performance, database coverage etc. on a monthly basis to inform business decisions.

HSEQ and Sustainability Management

Manage all documentation relevant to quality assurance and conformance within the supplier base.

Update and maintain the approved supplier list for the Group.

Support internal and external audit processes and provide any necessary documentation.

Ensure that the Business implements all legislative standards and action is taken where there are areas of non-compliance.

Measure and manage sustainability practices within area of responsibility and ensure contracts and service level agreements support environmental and green practices.

Conduct HSEQ compliance assessments on supplier premises.

Influence suppliers’ production processes, technology decisions and policies in ways that are mutually beneficial and sustainable for both organisations.

Drive sustainability, risk, and compliance and BBBEE objectives.

Financial Management

Drive the management of external supplier relationships and contracts in collaboration with the regional and national management teams to ensure agreed service levels are met.

Ensure price tracking and trending are undertaken as part of market research on a regular basis.

Qualifications and Experience:

IdeallyUndergraduate degree in commerce, management, supply chain management or a related field.

Minimum of 5 years’ experience within a sourcing or purchasing and commercial management environment.

Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement, particularly within the specific category.

Valid drivers' licence.

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