Procurement Officer

Zambia

Purpose of the Role:

• To support the Procurement Officer to plan, source, and manage the supply of stock required by the site.

• To develop greater stock availability through better forecasting, additional suppliers, better order execution and stock management.

Key Responsibilities:

• Forecast Process Management

  • Analyse the input from the operational site team on their stock request.

  • Create the weekly stock consumption forecast for a 13 week horizon, using the site request, planned events and history as inputs.

  • Communicate, get input, ensure alignment and eventual sign off from the management team and Corporate Office supply chain team for the forecast on a monthly basis.

  • Ensure both the site operational team and the corporate office supply chain team work off one set of numbers as the forecast gets actioned.

• Planning

  • Create a weekly call off schedule per supplier and communicate this schedule with suppliers to ensure early warning of supply constraints.

  • Get input from the operation on weekly stock take results.

  • Calculate the weekly stock position for the 13 week horizon, communicating any shortages or overstock positions to both the site operational team and the SC head office team.

  • Implement contingency measures when deviation to the stock targets are predicted, including switching on alternative sourcing, agreeing with the site on deviations to consumption forecast and expediting logistics arrangements.

• Buying

  • Ensure clarity of all site requisition input into the forecast.

  • Identify and select the local vendors to procure stock, informed by the buying mix of price, quantity, quality and delivery date using the Master Price List (“MPL”) as a key source of information.

  • Process the order and ensure all relevant parties have access to the order information.

  • Expedite orders and resolve purchasing problems between functional management and the suppliers.

  • Monitor price increases and communicate changes as necessary.

  • For non-contract products and services, negotiate all terms and conditions, in line with the business operating procedures, ensuring the best total acquisition costs.

  • Check costs, quality and levels of service for all suppliers used.

• SHEQ Assurance

  • Ensure that suppliers and, where necessary, services and products are sourced according to all SHEQ policies, including all inspections and audits for SHEQ requirements as necessary.

• Administration

  • Ensure that the necessary supplier information is correctly and promptly loaded onto the system.

  • Ensure that the MPL is accurately and timeously updated with all price information.

  • Ensure all suppliers terms and conditions are updated in the relevant supplier agreement and authorised by the SC Manager.

Qualifications and Experience:

• IdeallyUndergraduate degree in commerce, management, supply chain management or a related field.

• Minimum of 5 years’ experience within a sourcing or purchasing and commercial management environment.

• Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement, particularly within the specific category.

• Valid drivers' licence.

Click on the button below to send us your CV.